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Humanities Collections and Reference Resources (HCRR)

Grants to USA Nonprofits, IHEs, and Agencies for
the Digital Preservation of Cultural Materials

Agency Type:

Federal

Funding Source:

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National Endowment for the Humanities (NEH) - Division of Preservation and Access

Deadline Date:

07/15/20 11:59 PM ET Receipt

Description:

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Grants to USA nonprofit organizations, government agencies, tribal governments, and IHEs for the digital preservation of historical and cultural resources. Applicants are advised that required registrations may take several weeks to complete. Funding will support project implementation, as well as planning, assessment, and pilot projects.

HCRR supports projects that provide an essential underpinning for scholarship, education, and public programming in the humanities. Thousands of libraries, archives, museums, and historical organizations across the country maintain important collections of books and manuscripts, photographs, sound recordings and moving images, archaeological and ethnographic artifacts, art and material culture, and digital objects. This program strengthens efforts to extend the life of such materials and make their intellectual content widely accessible, often through the use of digital technology. Awards are also made to create various reference resources that facilitate use of cultural materials, from works that provide basic information quickly to tools that synthesize and codify knowledge of a subject for in-depth investigation.

Proposed projects may address the holdings or activities of a single institution or may involve collaboration between institutions. However, even in the case of single-institution projects, working with specialists in other offices or departments or colleagues in other institutions often helps ensure that proposed activities are achievable and will have maximum impact for the humanities. Collaboration can be crucial in providing the appropriate mix of humanities content and methodological expertise and can help broaden the scope of, and audiences for, proposed collections or reference resources.

Implementation

Applications may be submitted for projects that address one or more of the following humanities activities:

  • Arranging and describing archival and manuscript collections;
  • Cataloging collections of printed works, photographs, recorded sound, moving images, art, and material culture;
  • Providing conservation treatment for collections, leading to enhanced access;
  • Digitizing collections;
  • Preserving and improving access to born-digital sources, including the updating of existing digital resources;
  • Creating oral history interview collections about war and military service in conjunction with NEH’s Standing Together initiative, or about imperiled cultural heritage in conjunction with the agency’s Protecting our Cultural Heritage encouragement);
  • Developing databases, virtual collections, other digital resources, or project-specific tools, to codify information on a subject or to provide integrated access to selected humanities materials;
  • Creating encyclopedias;
  • Preparing linguistic resources, such as historical and etymological dictionaries, corpora, and reference grammars (separate funding is available for endangered language projects in partnership with the National Science Foundation); and
  • Producing resources for spatial analysis and representation of humanities data, such as atlases and geographic information systems (GIS).

Foundations

To help in the formative stages of efforts to preserve and create access to humanities collections or to produce reference resources, Foundations awards support planning, assessment, and pilot activities that incorporate cross-disciplinary expertise. Drawing upon the cooperation of humanities scholars and technical specialists, these projects might encompass efforts to prepare for establishing intellectual control of collections, to solidify collaborative frameworks and strategic plans for complex digital reference resources, or to produce preliminary versions of online collections or resources. The variety of experts may include humanities scholars, archivists, curators, librarians, preservation specialists, and digital curation/preservation experts, as pertinent to your goals. Although the most important consideration is to assemble a qualified team appropriate to the project, reviewers tend to look favorably on teams that include experts from both within and beyond your institution. 

Partnership/mentorship opportunity

In order to enhance access to humanities collections held by smaller institutions, Foundations applicants may request an additional $10,000 (above the $50,000 ceiling) to support inter-institutional planning and pilot activities. Applicants may be either smaller institutions proposing to work with a larger repository or larger institutions proposing to collaborate with one or more smaller partners. In either case, applicants must demonstrate that each participating institution is fully engaged in the project and serves as an equal stakeholder in its outcomes. Applicants should describe how ongoing working relationships between participating institutions could be maintained through future implementation phases and beyond. 

For additional details about each of these grant categories, see: https://www.neh.gov/sites/default/files/inline-files/Humanities%20Collections%20and%20Reference%20Resources%20notice%20of%20funding%20opportuntiy%202020%2020200715-PW%20%281%29.pdf#page=4

For information about NEH areas of interest, see: https://www.neh.gov/sites/default/files/inline-files/Humanities%20Collections%20and%20Reference%20Resources%20notice%20of%20funding%20opportuntiy%202020%2020200715-PW%20%281%29.pdf#page=7

GrantWatch ID#:

GrantWatch ID#: 151060

Estimated Total Program Funding:

$7,500,000

Number of Grants:

35

Estimated Size of Grant:

You may apply for a ceiling amount of up to $350,000 for Implementation awards and $50,000 for Foundation awards. In order to enhance access to humanities collections held by smaller institutions, Foundations applicants may request an additional $10,000 (above the $50,000 ceiling) to support inter-institutional planning and pilot activities.

Term of Contract:

Period of Performance:

Foundations: up to two years
Implementation: up to three years

Projects may start as early as June 1, 2021.

Eligibility:

  • City or township governments
  • County governments
  • Native American tribal governments (Federally recognized)
  • Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
  • Private institutions of higher education
  • Public and State controlled institutions of higher education
  • See RFP and/or Grant Guidelines for full eligibility
  • Special district governments
  • State governments

Additional Eligibility Criteria:

Eligible applicants include U.S. nonprofit organizations with 501(c)(3) tax-exempt status, public and 501(c)(3) accredited institutions of higher education, state and local governmental agencies, and federally recognized Native American tribal governments.

Foundations applicants requesting an additional $10,000 (above the $50,000 ceiling) may be either smaller institutions proposing to work with a larger repository or larger institutions proposing to collaborate with one or more smaller partners.

An eligible entity may apply on behalf of a consortium of collaborating organizations. The lead applicant would be programmatically, legally and fiscally responsible for the award. Participating organizations would be considered subrecipients under the award.

Individuals, foreign and for-profit entities are not eligible to apply.

For additional eligibility information, see: https://www.neh.gov/sites/default/files/inline-files/Humanities%20Collections%20and%20Reference%20Resources%20notice%20of%20funding%20opportuntiy%202020%2020200715-PW%20%281%29.pdf#page=9

Funding restrictions: https://www.neh.gov/sites/default/files/inline-files/Humanities%20Collections%20and%20Reference%20Resources%20notice%20of%20funding%20opportuntiy%202020%2020200715-PW%20%281%29.pdf#page=31

Pre-Application Information:

NEH and COVID-19: NEH is accepting, reviewing, and processing grant applications on its normal schedule, without change to announced application deadlines.

Application available April 27, 2020
Optional Draft due June 3, 2020
Application due July 15, 2020, 11:59 p.m. Eastern Time
Anticipated Announcement: April 2021
Project start date June 1, 2021

NEH encourages potential applicants to contact the staff of NEH’s Division of Public Programs for advice on choosing the appropriate funding category.

Ensure your SAM.gov and Grants.gov registrations and passwords are current. NEH will not grant deadline extensions for lack of registration. Registration in all systems, including SAM.gov and Grants.gov, may take up to 1 month to complete.

The Grants.gov registration process requires completing information in three separate systems:

1. Dun and Bradstreet (https://fedgov.dnb.com/webform)
2. System for Award Management (SAM) (https://www.sam.gov/SAM/)
3. Grants.gov (https://www.grants.gov/web/grants/applicants/organizationregistration.html)

View this opportunity on Grants.gov:
https://www.grants.gov/web/grants/view-opportunity.html?oppId=326604

For a list of application documents, see the Package tab (press Preview) on the Grants.gov page above.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Humanities Collections and Reference Resources
Division of Preservation and Access
National Endowment for the Humanities
400 Seventh Street, SW
Washington, DC 20506

Telephone: 202-606-8570
Email: preservation@neh.gov
TTY: 800-877-8399

CFDA Number:

45.149

Funding or Pin Number:

20200715-PW

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama;   Alaska;   Arizona;   Arkansas;   California;   Colorado;   Connecticut;   Delaware;   Florida;   Georgia;   Hawaii;   Idaho;   Illinois;   Indiana;   Iowa;   Kansas;   Kentucky;   Louisiana;   Maine;   Maryland;   Massachusetts;   Michigan;   Minnesota;   Mississippi;   Missouri;   Montana;   Nebraska;   Nevada;   New Hampshire;   New Jersey;   New Mexico;   New York City;   New York;   North Carolina;   North Dakota;   Ohio;   Oklahoma;   Oregon;   Pennsylvania;   Rhode Island;   South Carolina;   South Dakota;   Tennessee;   Texas;   Utah;   Vermont;   Virginia;   Washington, DC;   Washington;   West Virginia;   Wisconsin;   Wyoming

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